• Meet the Team

    The Quality Team

    Alison Kulkowski - Senior Assistant Registrar, Quality and Standards

    The Senior Assistant Registrar, Quality and Standards is responsible to the Academic Registrar for the management and development of quality assurance and enhancement within the University, providing advice to senior management, working closely with academic and administrative colleagues, and supporting the embedding of best practice. They have a key role in respect of the work of the Learning, Teaching and Quality Committee, including reviewing and updating the Academic Quality Handbook, and work with senior academic colleagues. They work closely with Schools, to ensure that professional accreditation of programmes offered by the University is maintained effectively. They are also a key contact for the Student Union, particularly with regard to student representation, and are responsible for the annual reporting on external examining and annual monitoring of programmes. The Senior Assistant Registrar, Quality and Standards is Clerk to the Learning, Teaching and Quality Committee, and Secretary to the Academic Board.

    Email: A.Kulkowski@glyndwr.ac.uk 

    Telephone: 01978 293005

     

    Melanie Smith & Jayne Storer - Senior Quality Officers

    The Senior Quality Officer is responsible for ensuring that all validation, programme periodic review, collaborative approval and internal academic audit procedures relating to taught programmes are understood and implemented throughout the University.  The Senior Quality Officer reports to the Senior Assistant Registrar,  Quality and Standards, who has overall responsibility for academic quality assurance and enhancement functions.  The Senior Quality Officer works closely with the Senior Assistant Registrar, Quality and Standards to organise and support pre-validation, programme periodic review and validation events, collaborative partner and delivery approval events, and internal academic audit, and to provide information and guidance regarding these procedures. They work closely with the Chairs of committees and panels, and academic colleagues. The Senior Quality Officer is a full member of the Academic School Boards and aids in the facilitation and servicing of the Academic School Board meetings. The Senior Quality Officer is Secretary to the Learning, Teaching and Quality Committee, and a member of the Academic Programmes Sub Committee. The Senior Quality Officer is supported in their work by, and provides guidance to, a Quality Coordinator.

    Email: melanie.smith@glyndwr.ac.uk

    Telephone: 01978 293404

    Email: Jayne.storer@glyndwr.ac.uk

    Telephone: 01978 293384

     

    Carolyn O'Leary - Quality Co-ordinator

    The Quality Co-ordinator works with the Senior Quality Officer to organise and support all validation, programme periodic review, collaborative approval and internal academic audit procedures relating to taught programmes throughout the University. The Quality Co-ordinator reports to the Senior Assistant Registrar, Quality and Standards, who has overall responsibility for academic quality assurance and enhancement, but provides support for and is guided by the Senior Quality Officer. The Quality Co-ordinator works closely with the Senior Quality Officer and the Senior Assistant Registrar, Quality and Standards to organise and support pre-validation, programme periodic review and validation events, collaborative partner and delivery approval events, and internal academic audit, and to provide information and guidance regarding these procedures. They works closely with the Chairs of committees and panels, and with academic colleagues. They are Secretary/Clerk to Academic Programmes Sub Committee, managing minor/major modifications, Recognition of Prior Learning claims, and PSRB reports, and aid the Senior Quality Officer in servicing Academic School Boards.

    Email: carolyn.oleary@glyndwr.ac.uk

    Telephone: 01978 293062

    Back to AQSU home.

    • Academic Quality Handbook

      The Academic Quality Handbook that outlines the processes for six areas of Quality and Standards within the University. These include:

      • Chapter 1 - Programme Validation, Periodic Review, Modification and Closure
      • Chapter 2- Collaborative Provision: Working with Other HE Providers
      • Chapter 3 - Annual Programme Monitoring
      • Chapter 4- Professional, Statutory and Regulatory Bodies
      • Chapter 5 - Recognition of Prior Certificated Learning (RPL) and Prior Experiential Learning (RPEL)
      • Chapter 6- External Examining

      Where appropriate, chapters included in the Academic Quality Handbook have been mapped against the QAA Quality Code Part B: Assuring and Enhancing Academic Quality which can be found here.

    • Programme Approval

      Programme teams should consult with the Senior Quality Officer throughout the validation process.

      Stages of validation / deadlines for 2017-18 validation process

      Stage 1 IPPF approval / appointment of External Assessor - by 30.06.17

      Stage 2 Generation of validation documentation / appointment of validation panel

      Stage 3 Pre validation checks / final confirmation of panel event arrangements

      Stage 4 Confirmation of validation panel outcomes / programme revisions to meet panel conditions

      Stage 5 Final review of documentation, panel approval recommendation / Academic Board approval

      Stage 6 Publication of final documentation  - by 31.12.17

      Programme teams are strongly encouraged to engage with SHAPE (Supporting a Holistic Approach to Programme Enhancement) before and/or during the development of IPPFs. SHAPE events happen monthly throughout the year, and includes representatives from the Heads and Associate Heads of Academic Schools, Academic Registry, Strategic Planning, CMRA, and Finance. It allows programme teams to test ideas, and gain early input from key signatories on the IPPF (see Appendix 15 for further detail).

    • Programme Modification

      Major or minor changes to programmes are considered by Academic Programmes Sub-Committee (APSC). APSC is made up of academic staff from each school and meets regularly to review and approve recommendations for changes to programmes, including the approval of new standalone modules.

      Major changes to programmes include: 

      Changes to module learning and teaching strategies

      Changes to module learning outcomes

      Changes to module assessment strategies

      Revisions to programme aims and learning outcomes

      Changes to programme structure, including module deletion and/or the introduction of existing modules from other programmes, or new modules

      Changes to criteria for admission and progression

      Changes to mode of delivery

      Minor changes to programmes include:

      Changes to module pre- and co-requisites

      Changes to sequencing

      Changes to programme management arrangements e.g. changes to module or programme leadership

      Please note that for a standalone module, if it is a new standalone module the NM1 form should be used. If an existing module is to be delivered as a standalone module the standalone module (SAM) template should be used. 

    • Programme Monitoring

      Annual programme monitoring (AMR) is a key element of Glyndŵr University’s approach to quality assurance and enhancement.  It is designed to provide assurance regarding the quality and standards of academic programmes, including any associated standalone modules, to provide opportunities for the sharing of good practice, and to identify areas for enhancement.

    • Definitive list & specs

      Programme / module leaders should ensure that they are using the correct version of the programme and module specification.

      If you have any queries, or require the word version of a specification for editing please contact AQSG.

    • Collaborative Provision

      ACADEMIC QUALITY HANDBOOK CHAPTER 2 COLLABORATIVE PROVISION WORKING WITH OTHER HE PROVIDERS

      PART 1

      1.            Introduction

      2.            Key Principles

      3.            Definitions of Collaborative Provision

      4.            Participants

      Annex 1 – Academic Link Role Descriptor

      Annex 2 - Criteria for Memberships of Partner Validation and Approval Panels

      PART 2

      Suite of Guides:  Everything you need to know about approving and re-approving collaborative provision arrangements   15

      SECTION 1 PREPARATION AND SUBMISSION TO VICE CHANCELLORS EXECUTIVE TEAM (VCET) FOR DUE DILIGENCE, COMMISSIONING AND PARTNER APPROVAL

      Process Flow Diagram

      Annex 3 - Initial Assessment Form - for initial assessment by the Pro Vice Chancellor - Partnerships

      Annex 4 –Evidence List & Information Request / Partner Due Diligence Checklist

      Annex 5 - Glyndwr University Due Diligence Guidance

      Annex 6 – Partner Reference Pro-forma

      Appendix 1 – Partner Approval Submission Pro-forma incl. criteria

      Appendix 2 – Collaborative Provision Proposal Form / Initial Programme Proposal Form – Validated

      Appendix 3 – Full Financial Costing (Business Case)

      Appendix 4 – Risk Assessment

      Appendix 5 – Collaborative Provision Proposal Form - Franchising, Dual Degree and Joint Delivery

      Appendix 6 – Collaborative Provision Proposal Form – Off-site Delivery

      Appendix 7 – Collaborative Provision Proposal Form – Articulation

      Appendix 8 – Collaborative Provision Proposal Form – for commissioning delivery re-approval/re-validation, new/additional validated and franchise programmes at an existing approved partner

      SECTION 2 GUIDE TO VALIDATED PROVISION (including Joint Delivery)

      SECTION 3 GUIDE TO FRANCHISE PROVISION (including Joint Delivery)

      Appendix 9 – Programme Delivery Approval Submission Pro-forma, including Approval Criteria

      Appendix 10 - Periodic Review Pro-forma

      SECTION 4 GUIDE TO DUAL DEGREE

      SECTION 5 GUIDE TO OFF-SITE DELIVERY APPROVAL

      Appendix 11 – Off Site Delivery Proposal Document Indicative Content

      Appendix 12 – Off-site Learning Resources / Facilities Questionnaire

      SECTION 6 GUIDE TO ARTICULATION

      Appendix 13 – Curriculum Mapping for Articulation

      SECTION 7 – GUIDE TO APPROVING NEW PROGRAMME AT AN EXISTING PARTNER

      SECTION 8 – GUIDE TO APPROVING MODULE DELIVERY

      Appendix 14 – Module Delivery Submission Proforma

      PART 3 Administration, Monitoring and Review              

      1.            The Register of Collaborative Provision

      2.            Information for students

      3.            Appointment of staff for collaborative programme delivery

      4.            Annual Programme Monitoring

      5.            Partner Monitoring

      Appendix 15 – Academic Link Activity Report Log

      Appendix 16 – Academic Link Annual Report

      Appendix 17 – Partnership Risk Management Template

      Appendix 18 – Annual Partner Review (APR)

    • PSRB

      Programme teams are responsible for maintaining regular communication with any Professional, Statutory and Regulatory Bodies (PSRBs) that accredit their programmes, and for ensuring that the provision continues to meet the relevant professional requirements.  However, the formal correspondent with PSRBs around issues of accreditation is the Academic Registrar and the approval process to establish or renew a relationship with a PSRB is managed at University level. Academic Quality and Student Governance (AQSG) maintains the University’s PSRB Register.

      The final stage at which professional approval is confirmed is generally a wholly external event (except in the case of conjoint validation), managed by the PSRB but often facilitated either by a member of the programme team or by AQSG, depending on the requirements of the professional body in question.

      Programme teams should contact the relevant PSRB for details of their requirements for the professional recognition being sought, and then seek advice from AQSG in order to establish the appropriate procedure to ensure a smooth path towards gaining professional recognition for their programme/s. 

      The responsibility for scrutiny of individual PSRB events and assuring that reports, conditions, recommendations and outcomes are responded to appropriately lies with the Academic Programmes Sub-Committee (reporting to the Learning and Teaching Quality Committee), serviced by AQSG.

      *PLEASE NOTE: AQSG MUST BE NOTIFIED OF ANY ACTIVITY WITH PSRBS. ALL PSRB ACTIVITY MUST BE FORMALLY APPROVED BY APSC BEFORE SUBMISSION TO THE PSRB FOR FINAL ASSESSMENT AND APPROVAL. ALL DOCUMENTATION RELATING TO A PSRB ACCREDITATION MUST BE SUBMITTED TO AQSG FOR UNIVERSITY RECORDS*

    • RP(E)L/Advanced Standing

      Broadly, Recognition of Prior Learning is defined as recognition of previous learning. Students may have acquired this learning by attending formal programmes of study (RPL) or through work and self-directed learning (RPEL).

      Definitions

      • RPL

      The Recognition of Prior Certificated Learning is defined as the recognition of a previously awarded formal certificate, diploma or degree as equivalent to one or more module(s) on a programme of study.

      • RPEL

      The Recognition of Prior Experiential Learning is defined as the process by which un-certificated learning is deemed to be appropriate to one or more module(s) on a programme of study in terms of relevance, scope and level and, therefore, is given academic recognition and permits exemption from study.

      • Advanced Standing

      A student is said to enter a programme with advanced standing if they are granted exemption from credit for previous learning via RPL, in order to progress between awards or to enter a particular level of a programme, e.g. from a Foundation degree to a specific “top-up” degree. Advanced Standing is normally associated with arrangements which have been agreed at validation, or by the Academic Programmes Sub-Committee.

      It is usual for students to contact the relevant programme team in the first instance in order to gain information relevant to their particular circumstances.

      Please contact quality@glyndwr.ac.uk for assistance with this process. 

    • Training and Guidance

      Training sessions on a variety of quality assurance and enhancement related areas, including but not exclusive to, validation, modification, PSRB, AMR, RP(E)L can be made available throughout the year. These can be catered towards individual programme teams, new staff, or organised as drop in sessions as and when there is a need. 

      Staff should notify AQSG of any training requirements, and the team will be happy to meet these needs accordingly. 

      Please see below training presentations for your reference: